Regional Administrator
Ref: CYG10487

  • Location
  • Beckly House, 56 Cooper Lane, Shelf, Halifax, HX3 7RG
  • Salary
  • £19,301
  • Hours
  • Full Time
  • Closing date
  • 30/09/2020


    Regional Administrator

    We are looking for an organised Administrator with a passion for making a difference to others.

    Due to the requirement of traveling between two sites, it is essential that you have your own transport.

    Locations would include: Shelf in Halifax and Clayton in Bradford. 


    Your Day-to-Day…

    • Promote and ensure the good reputation for each Service. To act as a positive role model, maintaining and demonstrating a positive attitude towards residents, their families, visitors and other staff.
    • Promptly invoice Clients and Local Authorities or person so responsible and follow up settlement of same using manual records and specialised computer software.
    • Maintain complete Staff files ensuring they are keep up to date and in line with Healthcare Commission regulations. Ensuring that HR system remains accurate with all staff data recorded.
    • Process all payroll information on a weekly basis.
    • Promote regular communication between each service and payroll team to ensure all payroll information is captured accurately on a weekly basis.
    • Operate office equipment such as fax, photocopier and computer as required, as well as supply administrative services to the appropriate Managers as required.
    • Answer the telephone and respond to all administrative enquiries in a friendly and efficient manner.
    • Maintain accurate records of all petty cash transactions and any supplier invoices as required.
    • Ensure all equipment is clean and well maintained.
    • Maintain stationery supplies’, ensuring this is in line with the Service budgets.
    • Maintain records of staff uniforms, annual leave, sickness absence, Disclosure Barring Service information, Right to Work. This also includes other required on-boarding documentation as communicated by the HR Department.
    • To communicate with the services, payroll and HR when processing maternity forms.
    • To ensure all onboarding matrices are updated on a daily basis, liaising with the recruitment team and service to promote a rapid turnaround from confirmation of appointment to start date.
    • To develop and maintain a regional bank pool of Support Workers for each respective region, liaising with the Recruitment team on a regular basis to ensure adverts are up to date at all times.

     You are…

    • An experienced administrator  
    • Flexible, organised, able to prioritise workloads, solve problems & make decisions
    • Experience of line managing and mentoring junior staff desirable.
    • Calm under pressure & can work under your own initiative
    • A strong written & verbal communicator with an eye for detail and excellent interpersonal skills
    • Good numerical and word processing skills in particular Microsoft Excel and Word.
    • Good communication skills and confident manner.
    • Eye for detail ensuring accuracy.
    • Ability to organise own time and workload.
    • Ability to co-ordinate multiple tasks and shifting priorities.
    • Ability to work well under pressure.
    • Willing to undertake training courses relevant to the job role in order to maintain skills/knowledge.


    Why Cygnet? We’ll offer you…

    • An opening to undertake further learning with our excellent apprenticeship scheme
    • Expert supervision & support
    • Employee referral scheme
    • Enhanced maternity
    • Free Health Cash plan
    • 24 hours free GP support line
    • Free life assurance cover
    • Free eye tests
    • Car lease discounts
    • Discounted gym membership
    • Free mortgage broker and Insurance cover
    • Pension scheme
    • Employee NHS - discount savings & “Cycle to Work” scheme
    • Smart Health Toolkit- Providing you with Fitness Programmes, Nutrition consultation and Health checks


    Ready to make a positive change? Please click on the ‘apply now’ link below.

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